In Zanda, every individual person in your health clinic can have their own calendar. In it, you can make appointments, create invoices and do much more.
In this article, we’ll show you how to customize your calendar in Zanda.
Watch this video to learn how to set up your main calendar display
First things first. To customize your Zanda calendar, go to Settings > Schedule > Calendar Display. Here, you’ll find all the settings for customizing your Zanda calendar.
Set The Calendar Start Time And End Time
The very first settings you can change is the Calendar Start Time - and below that, the Calendar End Time. With these two settings, you can change the time period that shows up on your Zanda calendar.
The Calendar Display page is divided into three parts. On the left side, you’ll find the settings with which you can make changes to your calendar’s start and end time.
Here are the settings:
Customize The Calendar Block
Each block on the Zanda calendar represents a time period. By default, a block represents 30 minutes. Meaning if you want to add a one-hour appointment to your calendar, you will select two blocks.
To change the block settings, you have two options:
- Minutes Per Calendar Block: This option lets you change the time period a block represents. You can have a block that represents as little as 5 minutes or as long as 60 minutes.
- Calendar Time Block Size: This option simply lets you change the size of the block. You can make the blocks on your calendar look smaller or larger depending on your preferences.
💡 User Pro Tip:
Adjusting the Minutes Per Calendar Block setting can significantly impact how start and end times for availability are displayed on the calendar. This is especially relevant when availability times do not align with even hour marks. For example, if your availability ends at 5:05 pm or 6:15 pm, these times may not be fully visible or distinguishable when the calendar is set to display 20 or even 10-minute blocks.
The reason is that the system requires a full block of time to display availability. It cannot partially fill a block, so gaps such as the ones ending at 5:05 or 6:15 may not appear. To address this, you have two options:
- Adjust the Minutes Per Calendar Block to a smaller increment, such as 5 minutes. This allows the calendar to display finer-grained time intervals, making these gaps visible.
- Align your availability times with the current calendar block setting. For instance, if using 10-minute blocks, adjust start and end times to match 10-minute increments, such as 9:10 am–05:10 pm or 10:20 am–06:20 pm.
By making one of these adjustments, you ensure the calendar display accurately reflects your availability and eliminates potential confusion caused by mismatched time intervals.
Minute Increments on Time Picker Dropdown 💡
This setting applies to all the time pickers throughout the account, including Appointment Panel, Availability, and Update Availability pop-up. Use this setting to define the default minute increments on time pickers.
Customize The Functionality of Your Calendar
Zanda lets you change certain aspects of how your calendar looks and behaves.
Some other changes you can make are:
- Show Client Account Balance on Calendar: After enabling this option, Zanda will show a red currency sign on those client appointments who have an overdue invoice.
- Client Name on A Separate Line: When you create an appointment on the Zanda calendar, it shows the client name, the date and time of the appointment and other information. Enabling this option will separate the client's name on another line from the rest of the info.
- Show Calendar Names As Dropdown List: If selected, practitioners will be shown in a drop-down list rather than as individual options as shown below:
- If switched off then practitioner names will be shown as icons. This will only be effective if there is sufficient room in your browser to list the practitioner names, if you do not have any practitioner groups in use, otherwise the practitioner names will default to displaying in a list.
- Confirm Appointment Moves: If you accidentally drag appointments and reschedule them, this option can come in handy. If you turn it on, you’ll get a confirmation popup anytime you reschedule an appointment.
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Show Waitlist Matches when Cancelling Appointment: if enabled, whenever an appointment is cancelled or rescheduled, an automatic popup window will appear, where the system will show a list of waitlisted clients with availability that matches the released time slot. You will be able to select matching clients and send them an SMS to offer the available spot.
💡 Once you’ve made the desired changes to your calendar, click on the Save Changes button.